For most people, setting up a printer and connecting it on a desktop or laptop can be a little intimidating because they think that it is hard to do, especially if you’re using a Mac device. But, the truth is, it’s not difficult at all – you just have to learn the proper steps on connecting or adding a printer. Whether you need to connect a couple or more printers for business purposes or just connect one printer for home use, you should know the proper steps on how to connect it in your Mac. Here’s a step by step guide to help you.

 

Connect a Wireless Printer

Using a Bluetooth connection or a WPS (Wifi Protected Setup), you can connect your printer easily without the need for USB cables. Here’s how:

 

Connect Using WPS

To start, Wifi or Wireless button on your printer should be pressed if you want to connect your printer via the Wifi Protected Setup or WPS. After that, you also have to press your router’s WPS button.

But, you have to check your router user guide and your printer first if there are any specific instructions before following the steps here because these steps will vary depending on what type of router and brand of printer you have. Once the WPS is all set, you can start following the step by step guide listed below:

1. Go to the top-left corner of your screen and look for the Apple icon. Click it.

2. Choose the Systems Preferences in the drop-down menu.

3. Select the Printers and Scanners option. If your Mac is an older version, you have to go to the Hardware tab and look for the Print & Scan.

4. Below the printer’s list, click the + sign to add your printer. If you have an older version of Mac, you have to click the Add Scanner or Add Printer option after clicking the + sign below the list of printers.

In the Add Scanner or Printer submenu, you might also see that your Mac can detect printers around its range, it will be under the Nearby Printers section.

Look at the Lock icon, which is located at the bottom part of your window if you cannot click the + sign. A pop-up will appear and you have to enter your password so the Print & Scan menu can make its new changes.

5. A list of discoverable printers will appear on the Default tab. Choose and add the printer that you want to connect with your Mac.

6. In the Use Field section, choose the driver or the software of the printer. Here are the following options that will appear:

  • Printer driver. If you have your own printer driver already installed for your printer.
  • Auto Select. If you want your Mac to download the correct printer automatically and correctly even if you have the print driver, choose this option.
  • This is a printing technology made by Apple that will allow you to print from printers that are AirPrint-compatible. However, you have to install the printer driver from the manufacturer’s website or Apple’s server if you don’t have an AirPrint-compatible printer.

7. Once you’re done with steps 1 to 6, click the Add button. The printer you’ve connected will now be added to the printer’s list, which can be seen on the Print & Scan window, at the left-hand side.

 

Connect Using USB

Make sure that your Mac is connected to the internet and that your printer is connected to a power source before setting up everything so the necessary drivers can be downloaded.

Some printers need a wired or USB connection so they can connect to your Mac. While some still need a USB connection for the setup process even if they are capable of printing via a wireless connection. Here’s the step by step procedure to connect the printer in your Mac using USB.

1. Using your USB cable, connect your Mac and printer. All you have to do is plug the end of the printer’s USB cord in the Mac’s USB outlet to connect.

Macs have the capability to detect printers automatically when they are connected via USB. Macs will also download all the software required for the setup process. However, if your Mac didn’t detect your printer automatically, then proceed to the steps below.

2. Look for the Apple icon. Click it.

3. In the drop-down menu, go to the Systems Preferences.

4. Select the Printers and Scanners option. If your Mac is an older version, you have to go to the Hardware tab and look for the Print & Scan.

5. Below the printer’s list, click the + sign to add your printer. If you have an older version of Mac, you have to click the Add Scanner or Add Printer option after clicking the + sign below the list of printers.

In the Add Scanner or Printer submenu, you might also see that your Mac can detect printers around its range, it will be under the Nearby Printers section.

Look at the Lock icon, which is located at the bottom part of your window if you cannot click the + sign. A pop-up will appear and you have to enter your password so the Print & Scan menu can make its new changes.

 6. A list of discoverable printers will appear on the Default tab. Choose and add the printer that you want to connect with your Mac. Under the column for Kind, look at the list and search for the name of your printer with USB.

 7. Once you’re done with steps 1 to 6, click the Add button. The printer you’ve connected will now be added to the printer’s list, which can be seen on the Print & Scan window, at the left-hand side

 

Connect Using IP Address

Before starting, your printer’s IP address is needed so you have to look for it. If you already know your printer’s IP address, you just have to look for the Systems Preferences in the drop-down menu and go to the Printers and Scanners menu to add your printer on the list. Here’s a step by step guide:

 1. Look for the Apple icon. Click it.

 2. In the drop-down menu, go to the Systems Preferences.

 3. Select the Printers and Scanners option. If your Mac is an older version, you have to go to the Hardware tab and look for the Print & Scan.

 4. Below the printer’s list, click the + sign to add your printer. If you have an older version of Mac, you have to click the Add Scanner or Add Printer option after clicking the + sign below the list of printers.

In the Add Scanner or Printer submenu, you might also see that your Mac can detect printers around its range, it will be under the Nearby Printers section.

Look at the Lock icon, which is located at the bottom part of your window if you cannot click the + sign. A pop-up will appear and you have to enter your password so the Print & Scan menu can make its new changes.

5. You will see the IP icon, which looks like a blue globe.

 6. In the Address field, type the IP address of your printer. Your Mac will gather data about your printer once you’re done putting the IP address in the box.

 7. If you want to rename your printer, you can also do it.

8. Choose what print driver you want to use by looking for the Use field’s drop-down menu.

 9. Once you’re done, click the Add button. The printer you’ve connected will now be added to the printer’s list, which can be seen on the Print & Scan window, at the left-hand side